Procedures & Presentation

Procedure to Request a Proclamation

Requestors should submit a Proclamation Request Form to the city secretary’s office at least 10 working days in advance of when it is needed.

Typically, only one proclamation is issued for each event, and duplicate originals are not provided. Requests should provide the following information:

• A clear and concise description of the event or issue - enough information to make four points and/or draft language and background of the person, organization, or event being proclaimed
• The date of the proclamation and the date to be presented
• The name, telephone number, and email address (where applicable) of the contact person making the request, as well as the name and address of the person to receive the signed proclamation
• The specific title of what will be proclaimed and why the event / issue is of importance to the city as a whole

Note: Any proclamation to be presented to a city board, commission, department, or employee must be approved in advance.

Presentations

The mayor is frequently invited to present a proclamation at an event and, if unavailable, may request another councilmember to make the presentation. When no councilmembers are available to present a proclamation, the proclamation may be picked up by the person or organization requesting it. Presentations by the mayor during a City Council meeting are to be placed on the agenda at the mayor’s discretion.